AI Assistant for Freelancers
Your back office, automated
Freelancing means doing everything yourself: sales, delivery, invoicing, admin. An AI assistant handles the parts you hate.
Get Started FreeSound familiar?
These are the daily frustrations that drain your energy and steal your time.
Chasing invoices and payments
You did the work. You sent the invoice. And now... silence. Following up on late payments is awkward and time-consuming. But rent is due, so you send yet another 'just checking in' email.
Managing multiple client timelines
Client A needs revisions by Tuesday. Client B's project kicks off Wednesday. Client C is still in proposal stage. Keeping track of who's at what stage and what's due when requires spreadsheets, calendars, and constant vigilance.
No separation between work and life
Working from home means you're always at the office. The laptop is right there. Client emails come in at 10pm. The line between 'working hours' and 'living hours' disappears completely.
Spending weekends on admin
You finished client work on Friday. Saturday should be free, right? Wrong. There's invoicing, proposals, expense tracking, and email to catch up on. The admin never stops.
Feast or famine pipeline
When you're busy delivering, you stop selling. Then projects end and suddenly there's no work lined up. The freelance rollercoaster: too much work, then not enough, repeat forever.
No one to delegate to
You're the CEO, worker, accountant, and admin assistant all in one. There's no team to hand things off to. Every single thing that needs doing is your job.
With an AI assistant, you can...
Transform how you work. Here's what becomes possible.
Get reminded about invoices and follow-ups
Your AI tracks every invoice you send. It nudges you when payment is due, drafts follow-up emails when payments are late, and celebrates when money arrives. No more awkward chasing.
Example:
AI: 'The Acme Corp invoice ($3,500) is 7 days overdue. Want me to send a follow-up? Here's a draft: [Professional reminder email]' You: 'Send it.' Done.
Track project deadlines automatically
Tell your AI about projects and deadlines once. It tracks progress, reminds you before things are due, and alerts you if you're at risk of missing a commitment.
Example:
'New project: Website redesign for Client B, due March 15th, milestones at wireframes and design approval.' AI: 'Got it. I'll remind you about wireframes a week before they're due. What's your start date?'
Set boundaries with scheduled availability
Your AI manages expectations. Out-of-office responses at night and weekends. Clear communication about response times. You set the boundaries; AI enforces them.
Example:
Client emails at 9pm Saturday. Your AI auto-responds: 'Thanks for your message! I'm offline for the weekend and will respond Monday morning. If it's urgent, text me at [number].' You don't even see the email until Monday.
Reclaim your weekends
When invoicing is automated, deadlines are tracked, and boundaries are enforced, the admin shrinks. Weekends become weekends again.
Example:
It's Saturday afternoon. You're not doing admin. The invoices went out automatically. The proposals are queued. You're actually relaxing.
Pipeline visibility at a glance
Ask your AI: 'What's my pipeline?' Get instant view of active projects, pending proposals, and upcoming capacity. Know when to sell and when to focus on delivery.
Example:
'What's my workload next month?' AI: 'You have 2 active projects (about 25 hours/week). Client C's proposal ($8k) is pending response. You have capacity for one more small project.'
Proposals and contracts handled
Your AI helps draft proposals based on your past work and templates. It tracks sent proposals and reminds you to follow up. Getting to yes faster.
Real use cases
Practical ways to put your AI assistant to work right away.
Invoice Automation
Get paid without the hassle
- →Log completed work or project milestones
- →AI generates invoice from your template
- →Sends invoice via email or your invoicing tool
- →Tracks payment status
- →Follows up automatically when payment is late
Project Dashboard
All your clients and projects in one view
- →Log new projects with key details and deadlines
- →AI tracks milestones and next actions
- →Get reminded before things are due
- →Ask about any client or project status
- →See your full workload at a glance
Work-Life Boundaries
Set office hours that actually work
- →Define your working hours
- →AI manages out-of-office responses
- →Filters and prioritizes messages by urgency
- →Batches non-urgent items for your working hours
- →Only alerts you for true emergencies
A day in the life
Here's how an AI assistant supports a freelancer's work:
Morning brief: 'Today: Client A revision due, proposal follow-up for Client C. Your invoices: $2,400 outstanding, one payment ($1,200) arrived overnight. Congrats!'
Client inquiry comes in. AI drafts response with your availability and rate card. You review, tweak, and send in 2 minutes.
'Schedule a call with the new lead this week.' AI checks your calendar: 'You have openings Thursday 2pm and Friday 10am. Want me to send both options?'
Finishing client work. Quick voice note: 'Client A revision complete, ready to send.' AI: 'Great! Should I draft the delivery email and final invoice?'
'What should I work on tomorrow?' AI: 'Client B wireframes are due Friday. You might want to start those. Also, the Smith proposal has been pending a week with no response. Worth a follow-up?'
You close your laptop. AI is handling any after-hours messages with your standard response. Tomorrow is a fresh start.
“I went from chasing invoices every week to having them sent and followed up automatically. Payment time dropped from 45 days to 20 days average. That's real money in my pocket faster.”
Tomas Wright
Freelance Designer
Frequently asked questions
Common questions from freelancers like you.
Can it integrate with my invoicing tool?
Many invoicing tools (FreshBooks, QuickBooks, Wave) have APIs or Zapier integrations. Your AI can connect to them or simply remind you to send invoices manually. The tracking and follow-ups work either way.
What about client contracts and legal stuff?
Your AI can store and reference contracts, track deliverable deadlines from agreements, and remind you about terms. It won't give legal advice, but it keeps the paperwork organized and top of mind.
I have clients across time zones. Can it handle that?
Absolutely. Your AI tracks client time zones and schedules appropriately. It won't book you a 7am call with a European client unless you want it to. And it handles out-of-office responses according to the sender's time zone.
How does it know my rates and services?
You tell it once. 'My hourly rate is $150. My typical project is $2,000-5,000. I do web design and brand identity.' It uses this context when drafting proposals and qualifying leads.
Getting started is easy
You can have your AI assistant running in about 30 minutes.
Get the guide
Free, step-by-step instructions to set everything up
Set it up
Follow along at your own pace, no coding required
Start chatting
Message your AI via WhatsApp, Telegram, or Discord
Ready to get your time back?
Set up your own AI assistant in about 30 minutes. Free guide, no fluff.
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